The Club
The Europa Titans’ Football Club (ETFC) ethos is founded upon the answers to three fundamental questions:
1. Who is the club for?
2. Why do Children play football?
3. How do we measure success?
ETFC was established in 2014 with the aim of fulfilling interests of young players within the community, from which its members come, to participate in an organised team sport – that being football. The Club believes that its existence is for the players, who play football for fun and enjoyment. ETFC aims to help these players develop both in the context of football and team spirit, including physical, mental, emotional and social aspects of playing sport.All of these are attributes the Club believes are beneficial in the daily life of a child. We believe in inclusivity and welcome players of all ages (5-16), gender and ability. We measure success by our size, the few children who leave our Club, and by the development of all players. This guides everything that we do. This is the reason why everyone in the Club must abide by the Club rules and policies.
Training v. Competitive Games
Based on the above ethos, the Club offers membership with the view that training is the key focus and competitive games are an evolutionary step and opportunity to apply skills learnt. With this in mind, the Club should never be viewed as solely a means to play competitive games and is not a conduit for parents to live their aspirations through their children.
Whilst the Club has entered teams into competitive league events, the Club has done so with the aim for early age players (6-11years) to develop and experience the challenges that team sport offers. The Club aims to have the players participate in teams of and against opponents at an appropriate level. Although, football is a sport with only three outcomes (win, lose or draw in a competitive sense), ETFC firmly believes that there is a fourth, and more valuable, outcome that of the great learning that comes through the enjoyment of participating in an activity in a team. ETFC has learnt that players experience different emotions through this learning and the Club appreciates that the euphoria of the players’ own success, in any form (personal or team), brings enjoyment that cannot be measured.
Flexibility
The Club values the contribution made by its active volunteers, who uphold the Club’s ethos. ETFC is committed to allowing the coaches / managers to have autonomy to achieve the Club’s aims within boundaries of its rules and policies. Further, all coaches and managers value the need to offer different challenges to players, foremost in training and in matches, and this extends to providing the experience different situations – this is usually reflected in the rotation of positions at an early stage of a player’s football development. As such, no one team will be a like and this helps to develop and evolve the character of the Club.
Expectations
The Club does guarantee to all members weekly training during the season, but never expects nor guarantees participation in matches every week. As the Club’s younger teams play within a league, in which all other participating clubs support the concept of second matches for all players on the same day of play (to give more playing time within the FA guidelines), this creates better opportunities for players to be able to experience football at an appropriate level for their ability.
Standards
ETFC has Respect Codes that it requires all its members and parents to abide by. The Club does not tolerate poor pitch side behaviour and disrespect in any position (players, coaches and officials). Further, the Club will not tolerate being dictated by members as to when or where they play or who they play with – as we believe this goes against the Club’s ethos and is detrimental to the benefit and interests of the Club (the members as a whole).
In order to achieve our aims and continue to attract players, volunteers and sponsors we realise that the reputation of the club as a whole is of the utmost importance. The good name of Europa Titans Football Club is something to be proud of. It is the responsibility of all those associated with the club to uphold the values that are so important to our continued success.
Events & fundraising
Each season the Club holds a series of social events and fund raising activities with the aim of enhancing our great community vibe.
The success of such activities has allowed the Club to expand in size and develop stronger connections with those who support our ethos. This year we have purchased a storage unit that will benefit all teams on home match days.
Our next fund raising project is the installation of a basic facilities block at our home ground. We have already made great strides towards our goal of £12,000. The Club will continue to run the activities and event days below over the next year.
Constitution, rules, policies & safeguarding
AGM minutes 2020
AGM minutes 2021
AGM minutes 2022
AGM minutes 2023
AGM minutes 2024
Constitution (as of 20 May 2020)
Rules
Code of conduct for youth players
Code of conduct for officials
Code of conduct for coaches
Code of conduct for parents and supporters
Equality policy
Safeguarding policy
Complaints
Website policy
Recruitment policy
Coaching requirements policy
Privacy notice
Roles and responsibilities
Safeguarding
Privacy notice
Europa Titans Football Club (the “Club”, “we”, “our”, “us”) take your privacy very seriously.
This Privacy Notice sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal data you give us. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.
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Personal data means any information about an individual from which that individual can be identified.
We collect, use, store and transfer some personal data of our participants [and their parents or guardians], and other Club members.
You provide information about yourself when you register with the Club, and by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise.
The information you give us may include your name, date of birth, address, e-mail address, phone number, gender, and the contact details of a third party in the case of emergency. We may also ask for relevant health information, which is classed as special category personal data, for the purposes of your health, wellbeing, welfare and safeguarding. Where we hold this data it will be with the explicit consent of the participant or, if applicable, the participant’s parent or guardian.
Where we need to collect personal data to fulfil Club responsibilities and you do not provide that data, we may not be able honour or administer your membership.
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We will only use personal data for any purpose for which it has been specifically provided.
The reason we need participants’ and members’ personal data is to be able to run the football club and arrange matches; to administer memberships, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a participant or member to provide the services you are registering for.
We have set out below a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
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Processing membership forms and payments/ subs - Performance of a contract
Organising Matches - Performance of a contract
Sending out match or Club information and updates - Performance of a contract
Sharing data with coaches, managers or officials to run training sessions or enter events - Performance of a contract
Sharing data with leagues we are in membership of, county associations and other competition providers for entry in events - Performance of a contract
Sharing data with committee members to provide information about club activities, membership renewals or invitation to social events - The Club has a legitimate interest to maintain member and participant correspondence for club community purposes.
Sharing data with third party service or facility providers - The Club has a legitimate interest to run the organisation efficiently and as it sees fit. Provision of some third-party services is for the benefit of the Club, participants and its members.
Sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority - The Club has a legitimate interest to run the organisation efficiently and as it sees fit. Application for funding is a purpose that benefits the Club, participants and its members.
Publishing match and league results - Consent. We will only publish your personal data in a public domain, including images and names, if you have given your consent for us to do so. In the case of children under the age of 13 then only with written consent of parent/guardian.
To ensure we understand possible health risks. - Consent. We will only process details on your medical history with your consent.
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When you become a member of the Club, your information, if you are a coach or volunteer will be or if you are another participant may be (depending upon which league(s) your team plays in) entered onto the Whole Game System database, which is administered by the FA. We also pass your information to the County FA and to leagues to register participants and the team for matches, tournaments or other events, and for affiliation purposes.
We may share your personal data with selected third parties, suppliers and sub-contractors such as referees, coaches or match organisers. Third-party service providers will only process your personal data for specified purposes and in accordance with our instructions.
We may disclose your personal information to third parties to comply with a legal obligation; or to protect the rights, property, or safety of our participants, members or affiliates, or others.
The Club’s data processing may require your personal data to be transferred outside of the UK. Where the Club does transfer your personal data overseas it is with the sufficient appropriate safeguards in place to ensure the security of that personal data.
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We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
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We keep personal data on our participants and members while they continue to be a participant or member or are otherwise actively involved with the Club. We will delete this data two (2) calendar months after a participant or member has left or otherwise ended their membership or affiliation, or sooner if specifically requested and we are able to do so. We may need to retain some personal data for longer for legal or regulatory purposes. The personal data that is stored on Whole Game System is subject to their privacy policy so we advise you review that policy together with this notice. If you would like your personal data to be deleted from Whole-Game-System then please contact them.
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As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.
As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.
We may update this Privacy Notice from time to time, and will inform you to any changes in how we handle your personal data.
If you have any questions about this Privacy Notice then please contact the club secretary.